Each year, Association Secretaries will receive entry forms for all events at the New Zealand Senior Championships. Team entry forms will be sent to Region secretaries. These forms will advise the final date that entries must be received by the Chief Executive

Associations will set a date for their entries to close. This needs to be at least two weeks before the N Z D C closing date.

The Associations secretary will list their entries, one sheet for each event and forward them to the Chief Executive. They must be in the hands of the Chief Executive before the closing date.

With the time involved doing the section draws and having the programme printed no extensions of time can be granted. Any entry received after the closing date may not be accepted

Secretaries to ensure that they use the correct coloured form for the particular event. Ensure that the spelling of names is correct and clearly printed. In Mixed events, please ensure that the male partner is entered first. In the Husband and Wife event please enter both initials. This is only to achieve a uniform system which assists when compiling the programme, and is not meant to convey any chauvinistic suggestions.

Region secretaries are responsible for the entry of the Region team only. As soon as your region team has been selected, complete the appropriate form and send to the Chief Executive before the closing date

With the Championships now being held in August there should be no problems getting the entries and team play-offs finished in plenty of time

These are forwarded directly to the Chief Executive by the association secretary with the completed blue registration forms

( See section dealing with Registration and Capitation).

Closing dates have to be met. Don't be the one responsible for any of your members missing out from competing in these events

If you are having problems, contact your Liaison Officer or Chief Executive

Please complete the form fully, providing both first name and surnames.

In mixed events, enter the boys name first. This makes it easier when compiling the programme, especially when dealing with names that can be used for both male and female.

This form is very straight forward.

N Z Juniors 9 yrs to 13 yrs inclusive as at 31^st October each year

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N Z Youth 14 yrs to 17 yrs inclusive as at 31^st October each year

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Please read N Z Junior and Youth Championship Rules 15.1 - 15.27 in conjunction with these Guidelines

As these are age group events a copy of the birth certificate for every competitor must accompany the entry. Failure to do so could result in entry not being accepted.

Please complete the form fully, providing both first name and surnames

The form is very straight forward.

N Z Under 24 18 yrs to 23 yrs inclusive as at 31^st October each year

As these are age group events a copy of the birth certificate for every competitor must accompany the entry. Failure to do so could result in entry not being accepted.

Associations wishing to make application to host the New Zealand Junior and Youth Darts Championships should indicate their intention to apply at the New Zealand Darts Council Annual General Meeting two years six months prior to the proposed event.

Firm application must be made at the NZDC Annual General Meeting 1 year six months prior to the proposed event, on Form NZDC J1. This form will include:

· Association making application

· Person responsible for running Championships

· Venue:

Floor plan and measurements

Owner

Number of boards that can be set up

Number of members on Junior Committee

· Accommodation:

Type and prices of accommodation available within reasonable distance of venue (pamphlets for these if available)

· Proposed catering arrangements

· Dates Championships will be held

· Written confirmation from Association Secretary confirming Association supports the application

· Details of any sponsorship

When application to hold the Championship has been approve form an Events Committee and allocate duties under the following headings:

· Organiser

· Games Controller

· Sponsorship

· Publicity

· Catering

· Shop

· Accommodation

· Finance

· Venue (dart boards, lighting, cleaning, score sheets)

· Programme

· Entertainment

· Official opening and closing

Organiser - Should be a person with excellent organising skills, who gets on well with people, and who is able to delegate. Should be a person who has attended a previous NZ Junior and Youth Championship

Games Controller - Should have a total understanding of all NZDC Playing Rules and Junior and Youth Championship Rules. Must be capable of organising and running tournament sheets (remember the 2 golden rules of running a championship - make players aware of rules before the start of a tournament, and don't change them half way through!)

Venue - Ensure that the venue is of good standard, well set out, and clean. Person responsible to ensure it stays that way throughout the tournament

Programme - This is a must. It must contain draws and times for each event, and any other relevant information. It need not be an expensive printed type but can be made up and copied. However, ensure it is accurate and tidy.

Catering - Remember that all competitors are young, active, and have big appetites. Keep prices reasonable. Remember that competitors incur huge costs in just getting to the event. The Championships are just that - not an excuse for an association to get rich at the expense of visiting competitors.

Scoring - Make every effort to have local members do scoring for the competitors. If competitors do have to undertake some scoring, remember they are young and can't handle the scoring when the score sheets are set too high.

Liquor - On no account is there to be liquor on sale or available anywhere at the venue. These are Junior and Youth Championships, for dart players from 9 to 18 years of age, not for parents, adult officials or supporters. This rule must be strictly complied with.

Smoking - These Championships are "Smoke Free"

Transport - Every effort must be made to assist with transport for visiting teams when they arrive in your town. Remember that they may be there for the first time in their life, and will have no idea where to go.

Publicity - Send publicity to all local media several times during the lead up to the Championships. Invite media and local dignitaries to visit the Championships. When they see a well run championship of young players of this age there could be worthwhile spin-offs for your sport in the future.

Section Play - Ensure there is a competent adult in charge of section sheets throughout the tournament. This will avoid many problems.

No later than the 1st week of March, send out an information sheet to all associations, regions, the N Z D C Chief Executive, N Z D C Junior Selectors, and the local N Z D C Liaison Officer, with all information on dates and timetable of championships, closing date for entries, accommodation, transport, and any other relevant information.

At all times the Championships are to be organised and played in accordance with the NZDC Playing rules and Junior and Youth Championship Rules.

If at any time during the organising of these Championships you strike problems that you are unsure of, do not hesitate to contact the Chief Executive, NZDC, for advice and guidance.

Association Name ........................................................................

Street Address ........................................................................

Postal Address ........................................................................

Phone contact ........................................................................

Name .......................................................................

Street Address .......................................................................

Postal Address .......................................................................

Phone Contact ..........................................................(private)

........................................................(business)

3 Date of Championships ......................................................................

Name ......................................................................

Size : Playing Area ......................................................................

Other Areas ......................................................................

Floor Plan (attach)

Attach pamphlets also, if available

Owner of Venue

Have they agreed to building being used for Championships : Yes / No

5 Do Host Association Agree with application Yes / No

(attach written confirmation from Association Secretary)

6 Do you intend providing Billeting or accommodation assistance. Yes / No

If yes, what

..................................................................................................................

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7 Is Accommodation Available within reasonable distance of the venue

(include pamphlets if possible) Yes / No

Type and prices : ......................................................................................

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................................................................................................................

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8 No. on Junior committee : ....................................................................

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Applicant

Any player transferring between associations must obtain a clearance from his/her previous association. The transfer form must be signed by the previous association Secretary.

The player hands that to the Secretary of their new association. When they accept the player as a member of their association the Secretary of the new association completes the forms and sends the appropriate copies to the Chief Executive and the Island Badge Controller.

A completed specimen of the form is attached.

Please use correct First name and Surname on this form.

At times there are problems over transfers. Some associations not wanting to grant the transfer have stalled the player without giving any reason for doing so.

A player transferring is entitled in most cases, to be given the transfer as of right and should be able to join another association without delay.

A valid reason for refusing to grant a transfer is if that player owes his/her association money; whether it be failure to pay fees, for playing shirts etc.

In these cases the player must be advised promptly and given in writing a list of money owing and when the debt was incurred.

If the player disputes the debt the association must be able to produce documentation to prove it.

Associations should always treat applications for transfers as urgent. Any delay for no valid reason deprives the player of the opportunity to continue in the sport at another association until it is finalised.

It is appropriate to give a transferring player the signed transfer form to take to the new association.

(Secretary new Association)

( Surname first) No. 180s scored________

(Secretary New Association)

Possible scores of "180" and "170" finishes are recognised by the NZDC and badges are issued to members.

The criteria for qualifying is set out in the Playing rules of the NZDC.

Applications are made on the official form and forwarded to the Island Badge Controller by Association Secretaries or Badge Controller.

Please ensure the form is completed correctly and send returns to the Island Badge Controllers at regular intervals. It makes life very difficult for the Island Badge Controllers when huge amounts of claims are accumulated and sent at the end of the season.

Non-issue of badges, particularly to those players who have not scored many 180 - causes a great deal of discontent. Invariably the Island Badge Controller gets the blame, when it is normally not their fault. While the initial badge is free, further badges are issued as replacements. No further badges will be issued unless the Badge Controller receives the old badge of insert, or the money to pay for same.

Make sure previous badges and/or inserts are sent with the schedule of applications.

"170" finish applications are made on the 180 application form.

The price for badges/inserts not returned are advised periodically by newsletter.

As from now, the situation with the 180 Badge claims is as follows:

180 claims must be made on the appropriate form. (New Zealand Darts Council Application for 180 Badges) or a local computer version approved by N Z D C

Only one application on each form, signed by opponent, chalker and association Secretary or Badge Controller.

Multiple applications on the one form will not be accepted.

Associations who have installed a 180 claims form in their computer are advised to check that all the detail on the N Z D C application form are included on their form. We note that some do not have the date for the 180 claimed. If this is you please add it to your form. A copy of your form must be sent to N Z D C for approval.

The local association Secretary or Badge Controller is responsible for forwarding the 180 claim forms to N Z D C.

In future the following will apply

To assist the local association, our office and more importantly your members, batches of claims are to be forwarded each calendar month

A New Zealand Darts Council Application Form 180A must be used as a cover sheet on all monthly applications. If batches arrive without the proper cover sheet they will be sent back for this to be completed

I know there are a couple of associations who only want their 180’s dealt with once a year as they are handed out at a presentation evening. Regarding this practise I make the following comment.

Consider, is this fair on your members. Players who may have qualified for their number 1 badge have to wait until the season is over to receive it.

If you insist on only dealing with your 180’s at the end of the season you must send your return in monthly to ensure that your members records are up to date and easily dealt with at the end of the season.

You can no longer send a large list covering a full year and expect to receive them a few days later. This will not happen. At the busy period of the year 180 returns will still be handled promptly for all associations who do their applications monthly, others may not be so fortunate

Non-issue of 180 Badges causes a lot of dissension amongst our members. We intend to rectify this and to do so we must have the full support of the Secretaries and Badge Controllers. It has also become apparent that some associations are approving 180’s that have not been scored in N Z D C Association competition. This will cease as of now

These rules should be read in conjunction with Rule 38 of the N Z D C Playing Rules and item "180 Applications" in the "Secretaries Guideline" Manual.

The first 180 Badge and Insert are issued free, and any future badges will be replaced free of charge. When sending applications that will involve a change of badge or Insert please return the previous issue or the money for purchase of new one with the application.

When sending money for replacement badges the following applies

Only association cheques are acceptable. No cash, personal cheques or postal notes will be accepted.

We will not deal with applications from individuals, we will only deal with the authorised association Badge Controller.

We are working hard to ensure that the 180 system works properly, however for this to happen some associations must also get their act together and ensure that they send their returns in properly

While the rules relating to the actual application for badges applies to everyone, the actual issuing of badges in the South Island will still be through Helen Crawford the South Island Badge Controller. It is the North Island Badges that are being handled by this office

Associations will be notified by the Chief Executive of the date, time and place of such meeting. The Annual General Meeting has traditionally been held at the end of January in each year.

Notice of Remits shall be given in writing to the Chief Executive of the Council 3 months prior to the date of the meeting. The remits received will be circulated to all associations at least 2 months prior to the meeting.

If you have a remit you wish to submit, but are having difficulty putting it in a proper written form, the Chief Executive is happy to assist you. Many good ideas put forward as remits have failed because of poor wording resulting in delegates not properly understanding the proposals.

Don't let good ideas fail on this ground - seek assistance.

Associations may appoint another association representative to carry their proxy vote.

An association representative can only carry one proxy vote.

Advice of proxy, together with the fee of $30.00, is to be received by the Chief Executive prior to (not at) the meeting.

Associations not represented at the AGM ( either by delegate or proxy vote) shall be levied a $30.00 non-attendance fee.

If you have a sound idea for the promotion of darts nationally, or for the improvement of something already in existence, it may not be necessary to wait until next year for it to be discussed at the AGM. Discuss it with the Chief Executive or your Liaison Officer. It may be possible to bring the matter in earlier for the benefit of all.

When nominations are called for at NZDC Annual General Meetings, they must be made on the correct form.

The following information is required:

Full name of nominee.

Position for which nominated (i.e. Director, Vice Patron etc.)

Signature of nominating Association Secretary.

Signature of nominee (this is most important - unless nomination form signed by nominee, it will be ruled invalid).

___________________Darts Association

Date:_____________200--

The Chief Executive

We wish to nominate ................................................................................................

(First Name/s) (Surname)

for the position of .....................................................................................................

at the forthcoming Annual General Meeting.

..............................................Secretary

I accept the above nomination:....................................................................Nominee

___________________ Darts Association

Date:______________200

The Chief Executive

We wish to nominate ................................................................................................

(First Name/s) (Surname)

for the position of .....................................................................................................

at the forthcoming Annual General Meeting.

..............................................Secretary

I accept the above nomination:....................................................................Nominee

Nominations for life membership must be received by the Chief Executive, N Z D C,

by 31 July in each year, for consideration by the Directors who may or may not make a recommendation to the following Annual General Meeting in accordance with the merits of the nomination received.

To be elected as a Life Member the nominee must poll not less than 60% of the available vote at the Annual General Meeting.

When you have someone who you think warrants Life Membership, present a full report of their achievements to support the application.

Remember - Life Membership of the NZDC should involve outstanding service to the sport of darts over a wide field, for the benefit of New Zealand darts. It should not be confused with outstanding service to your local association - that warrants consideration of Life Membership at a local level.

Written application to be made to Chief Executive New Zealand Darts Council,

P O Box 907, Palmerston North.

2 There is a requirement to have at least 25 members

3 You must give an assurance that you will register all of your members

4 An indication must be given as to where your members are coming from. (We are required to ensure that you are not robbing an existing association for all of your members).

5 An affiliated association pays an annual fee of $50 registration to the N Z D C There is also an annual fee of $16.00 per member

6 All associations become part of a geographical Region. The main activity of the Region is to select a Region team to play in the Teams event at the New Zealand Championships There is also the opportunity to play regular representation matches with other associations in the region and for Associations to set their tournament dates so as to give all members in the region an opportunity to participate in each others tournaments

7 All players registered with N Z D C are eligible to enter all individual events at the New Zealand Championships. These championships are all open entry. There are no pre qualifying conditions.

8 All registered members of N Z D C receive badges to record scores of 180s and 170 finishes.